Optimize Your AP Document Life Cycle
Countless mistakes are made, and time is wasted between the transition of physical to digital documents. With a substantial number of invoices needing to be processed every day for decision making, CapturePoint is a flexible AP solution that enables enterprises to process invoices with ease, cutting turnaround time to just minutes.
Gain greater visibility into your document lifecycle through processing of invoices from various sources and formats.
Save time and reduce costs from time intensive, manual processes which can be reduced from weeks to a matter of days.
Smart Data Verification
Reduce time spent reviewing and correcting invoices with an easy-to-use validation interface facilitated by Machine learning.
Reduced AP Process Time
Optimize cash flow, enable dynamic discounting, and plan forecasting as soon as documents are received in your Accounting System.
Improve Operational Productivity
Streamline operations, reduce human error, & increase workflow by accurately processing electronic information.
Improved Security Compliance
CapturePoint ensures compliance within business process workflows and provides complete control over document information.
How It Works
CapturePoint is a key component for a modern accounts payable automation solution. It covers five steps between invoice arrival and posting.
Supports multiple input channels like e-mail, web-based invoice scanning, MFP, FTP, mobile capture, fax, etc. It ensures identical document processing independent of form or format.
Optical Character Recognition is used on the document, with all eligible data values being stored in the database. Leverage machine learning to auto-classify documents and it creates a modal that will get smarter as more variations of the documents are processed through the system. CapturePoint uses the database and compares the document’s content to automatically identify the information.
Data recognition, extraction & validation
CapturePoint identifies and extracts data from relevant invoice fields. It supports country-specific validation rules and an invoice matching against master data in addition to PO matching. Based on the document type, the system lifts field-level and line-item data without templates, anchors, keywords, or zones. Data is validated against other data to ensure consistency.
Data approval process becomes easier thanks to the intelligent workflow approval that includes automated invoice processing with possibility of manual verification by staff for missing info and instant posting for valid PO-matched documents.
Data Export, Archiving & Reporting
Documents and metadata is exported to the desired ERP system or repository for subsequent invoice data export. Automated indexing of invoices by key fields ensures fast and easy invoice retrieval. Visibility reporting allows for recording of valuable analytics that measure performance and provide more information for extraction accuracy.
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The next-generation document capture and data processing platform for invoice processing
Automated invoice matching classifies, compares with ERP databases and automatically sorts invoices into different document types with text, image, and rule-based classification options.
Invoices arriving to your AP department via mail, e-mail or fax are captured, registered & processed in a standardized workflow. Capturing at the point of entry instead of manual paper transfer, enables automation of invoices into digital workflows, adding transparency to your AP process.
CapturePoint can be adapted to best fit the workflow of your enterprise and employees. Using the machine learning, you can choose to have it auto-set document type, have type approved by employees first, or allow the type to be selected by employees before processing.
Purchase Order Matching
Automated PO matching on header level & validation against ERP databases facilitates data reconciliation, streamlines processing, & enables straight-through processing for matched documents.
Intuitive data verification
Our intuitive validation interface guides staff through the fields that require attention. Smart value suggestions and other useful features facilitate effective data verification.
CapturePoint enables automated document and data capture. The solution can be extended to mix with other document processes within workflows, along with being fully cloud based or hybrid, where processing is done in the cloud with application/repository on-site, or all on-premise.
Classification technology classifies documents into different types and variations to automatically sort incoming documents and route them to predefined destinations. CapturePoint for invoices offers image, text or rule-based classification methods.
Automated document processing from invoice arrival to posting without manual intervention enables accounts payable staff to focus on exceptional invoices only.
The AP solution can be seamlessly integrated into an existing financial environment, with connectors to various ERP, approval workflows, and BPM systems.
Integrations & Additional Modules
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Print to Digital
With one click, referring suppliers can directly and securely transmit invoices, statements, contracts, receipts, agreements or any other accounting information. You and your suppliers can be freed from complex interfaces, site-to-site integration issues, and administrative bottlenecks. It’s workflow integration made easy.
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24/7 Chat Bots
Your accounts payable department probably makes hundreds of calls a day to leave voice messages for customers or suppliers. In most cases, they usually don’t respond, which prompts staff to either call in and wait to connect or hope they reply their emails. The end result of all this is time wastage and frustration, as customers don’t end up getting the attention they really require, and staff become over burdened with manual tasks. With scheduling assist, automate your customer and supplier scheduling 24/7 with our chat bots.
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Xerox DocuShare & DocuShare Flex
Seamlessly integrate the CapturePoint platform with Xerox DocuShare and DocuShare Flex. Automate invoicing processes by capturing data from documents, automatically classifying them, and then routing them to your accounting management system.
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Fujitsu NX Scanner
The Fujitsu NX series are the next generation scanners that enable fast and secure PC-less scanning, allowing users to conveniently deliver their scanned documents directly into integrated client business systems with ease.
CapturePoint enhances Fujitsu NX scanners to accurately transform scanned documents into actionable data, which can then be easily faxed or integrated into any enterprise workflow system. It also allows for customized user groups per document type, ensuring users only scan what they need.