Accounts Payable Automation

Eliminate Manual Effort From Your Invoice Processes

- Less Paper,Manual Effort,Processes. More Time for Goals,Customers,Strategy.

Automate invoice processes and enable flexibility, scalability and security to your AP workflows.
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Optimize Your Invoice Document Lifecycles

Countless mistakes are made, and time is wasted between the transition of physical to digital documents. With a substantial number of invoices needing to be processed every day for decision making, AP teams need a better way to process invoices with ease, cutting turnaround time to just minutes.

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Invoice Management

Automated invoice matching classifies, compares with ERP databases and automatically sorts invoices into different document types with text, image, and rule-based classification options.

Multi-Channel Inputs

Invoices arriving via mail, e-mail or fax are captured, registered processed in a standardized workflow. Capturing at the point of entry instead of manual paper transfer, enables automation of invoices into digital workflows, adding transparency to your AP process.

Automation Rules

CapturePoint can be adapted to best fit the workflow of your enterprise and employees. Using machine learning, you can choose to have it auto-set document type, have type approved by employees first, or allow the type to be selected by employees before processing.

Document Archiving

With digital archiving, invoices can be retained in a queue for data verification & once submitted, are converted to searchable PDF files with metadata for simple tagging, ensuring compliance with financial retention regulations.

Start Automating Your Invoice Processes

Stop relying on time-consuming manual invoice processes.

Download the free guide to learn how Invoice Processing Automation can eliminate paper and automate all your data captures.

How AP Automation Works

Intelligent capture is a key component for a modern invoice processing solution. It covers five steps between invoice arrival and posting.

Step 1: Capture Invoice Input

Supports multiple input channels like e-mail, web-based invoice scanning, MFP, FTP, mobile capture, fax, etc. It ensures identical document processing independent of form or format.

Step 2: Read and Classify

Optical Character Recognition is used on the document, with all eligible data values being stored in the database. Leverage machine learning to auto-classify documents and it creates a modal that will get smarter as more variations of the documents are processed through the system. The solution uses the database and compares the document’s content to automatically identify the information.

Step 3: Data Recognition and Extraction

Data is identified and extracted from relevant invoice fields. It supports country-specific validation rules and an invoice matching against master data in addition to PO matching. Based on the document type, the system lifts field-level and line-item data without templates, anchors, keywords, or zones.

Step 4: Data Validation

Data is automatically validated against other data to ensure consistency. The data approval process becomes easier thanks to the intelligent workflow approval that includes automated invoice processing with possibility of manual verification by staff for missing info and instant posting for valid PO-matched documents.

Step 5: Data Export, Archiving and Reporting

Documents and metadata are exported to the desired ERP system or repository for subsequent invoice data export. Automated indexing of invoices by key fields ensures fast and easy invoice retrieval. Visibility reporting allows for recording of valuable analytics that measure performance and provide more information for extraction accuracy.

Automate Your Invoice Processes

Capture data from documents, automatically classify and route them into your accounting management system, simplifying AP processes and cutting turnaround time to just minutes.

Purchase Order Matching

Automated PO matching on header level & validation against ERP databases facilitates data reconciliation, streamlines processing, and enables straight-through processing for matched documents.

Multi-Deployment Models

CapturePoint enables automated document and data capture. The solution can be extended to mix with other document processes within workflows, along with being fully cloud based or hybrid, where processing is done in the cloud with application/repository on-site, or all on-premises.

Invoice Classification

Classification technology classifies documents into different types and variations to automatically sort incoming documents and route them to predefined destinations. CapturePoint for invoices offers image, text or rule-based classification methods.

Straight-through Processing

Automated document processing from invoice arrival to posting without manual intervention enables accounts payable staff to focus on exceptional invoices only.

Various Integrations

The AP solution can be seamlessly integrated into an existing financial environment, with connectors to various ERP, approval workflows, and BPM systems.

Intuitive Data Verification

Our intuitive validation interface guides staff through the fields that require attention. Smart value suggestions and other useful features facilitate effective data verification.

User Stories

What Customers Are Saying About Us

Why Should You Consider Invoice Processes Automation? We’re glad you asked.

Lifecycle Transparency

Gain greater visibility into your document lifecycle through processing of invoices from various sources and formats.

Cost Savings

Save time and reduce costs from time intensive, manual processes which can be reduced from weeks to a matter of days.

Reduced AP Process Time

Optimize cash flow, enable dynamic discounting, and plan forecasting as soon as documents are received in your accounting system.

Improve Operational Productivity

Streamline operations, reduce human error, increase workflow by accurately processing electronic information.

See For Yourself

Take the next step to digitally transform
your accounts payable operations

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