How Leveraging Workflow Automation Can Reduce Costs

How Leveraging Workflow Automation Can Reduce Costs

Every organization is always looking for ways to improve employee workflow and digitize parts of their business.

Thanks to new, innovative digital technologies on the market, the landscape of the business world has been transformed, with organizations adapting to an ever-changing market.

A recent report from the Global Print 2025 Study by Quocirca revealed that a majority SMBs have their top 3 business priorities being improving business efficiency, improving employee productivity, and increasing revenue.

With the age of digital transformation coming around to change the usual workflow of employees, now is the best time to adapt a workflow automation solution that can cover the top 3 SMBs priorities for your organization.

By successfully leveraging workflow automation, you can boost productivity and take advantage of existing hardware infrastructure to save office costs.

The Requirements of Workflow Automation

The Quocirca report highlights the business challenges SMBs face when it comes to managing their document management and how solution providers should take the opportunity on supplying these solutions.

Between now and the year 2025, 67% of SMBs consider the greater use of document capture and workflow solutions to be a major factor in reducing unneeded time in document processing like printing.

In many industries, document management still plays a vital role with employees having to spend countless hours to handle records and send them to wherever they need to go. It costs time and money to file documents, print out sheets of paper, and hire employees whose main job is to handle documents.

Printers and scanning devices also play a role in document management but for SMBs, getting newer devices is an additional unneeded capital cost. With the world moving forward with digital transformation, why spend additional money on technology that already works?

Figuring out the logistics of a workflow solution can be a daunting and lengthy procedure, while most decision makers want a simple, cost effective solution. When considering a workflow solution, 3 factors have to be considered like:

  • Cutting down on costs of hardware, supplies, and stationery.
  • Ensuring productivity of workflow.
  • Simplicity of solution and usage.

The Simple IT Software Solution:

When purchasing a document workflow solution, make sure that the solution has a free trial to see if it fits your business. For example, for Xerox devices, there is a simple solution called CapturePoint which costs less than a cup of coffee a day.

By providing your employees with CapturePoint, you can leverage your existing Xerox ConnectKey Devices to their fullest ability by routinely transforming your documents into the digital world. CapturePoint can also boost productivity by securely scanning papers and converting them to various types of files and send them to Email, Google Drive, Dropbox, Sharepoint, etc.

By having a workflow solution like CapturePoint, you can reduce the need for management costs on document transformation while also reducing unneeded spending on hardware and its supplies.

Finding a solution that fits your organization and brings you closer to digital transformation should be a priority when moving into the future.

By implementing a simple, cost-effective solution, you can cover the business priorities of SMBs and your employees will be able to easily transform documents into the digital world!